The world of financial accounting can be a stressful place for businesses, as they must choose between two ways of handling transactions. The two most widely used methods are cash accounting and accrual accounting. The choice between these two methods can have a significant impact on a business’s finances.
Cash Accounting
Cash accounting is a straightforward method that records revenue and expenses only when cash is received or paid. Since this method is so simple, that it is often used by small businesses or sole proprietors. For example, a business using cash accounting would not record the transaction until the customer has actually paid, and for an expense, it would only be recorded once the money has left the company’s bank account. This method gives a clear picture of how much money the company has on hand. In some circumstances, the business can defer income recognition, therefor lowering taxable income in the short term. The downsides of this method are that it only really works for small businesses, because it can not keep up with the demand from a larger company. It also may not reflect the true financial position, especially if revenues and expenses are not matched in the same period.
Accrual Accounting
Accrual accounting records expenses and revenue when they are earned or incurred, regardless of when the money is received. For example, if there is a customer transaction in September and the money is received in October, the transaction will still be recorded in September. This method reflects obligations and earned income, allowing the company to make more informed decisions. This method is definitely more complicated and requires more knowledge. A downside with this method is a company can appear profitable on paper but face cash shortages because revenue has not been recorded yet.
The choice between the two methods depends on a few factors, such as the size of the company and its financial needs. Cash accounting provides a simple way of tracking funds, making it best for smaller businesses. Accrual accounting, on the other hand, provides a more comprehensive method for companies that need to follow accounting standards. Understanding the strengths and weaknesses of each method is crucial for understanding which method works best for you.